Freight documents explained: Bill of Lading, release and the clearing agent's role

Paperwork is where imports most often slow down. You don't need to be an expert in it, but understanding the main documents, and who's responsible for them, helps everything run more smoothly.

The Bill of Lading

The Bill of Lading is a core shipping document issued by the carrier. It accompanies the cargo and is part of what your clearing agent needs to process the import. As a transporter, we don't issue or manage it, but knowing it's in order tells us the cargo is on track to be released.

Clearance and the clearing agent

Customs clearance in Kenya is administered by the Kenya Revenue Authority, and most importers appoint a licensed clearing agent to handle it. Trade documentation is processed through the Kenya Trade Network Agency single window. This is a specialist role, separate from transport, and requirements can vary by cargo, so your agent is the right person to confirm specifics.

Container release

Once duties and requirements are satisfied, the container is released and can be collected. Release is the green light for transport, which is why we plan around it. Our guide to planning a container collection explains how to prepare.

Where the transporter fits

To be clear about roles: your clearing agent handles clearance and documentation; the transporter moves the cargo once it's released. Keeping those responsibilities distinct avoids delays and misunderstandings. For what we need from you to plan a move, see what information you need for a quote.

This article is general information, not legal, customs or tax advice. For requirements specific to your shipment, confirm with your clearing agent or the relevant authority.

Ready to move cleared cargo from Mombasa? See our transport services or get a quote.